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Sonoma Coast Villa & Spa Estate A Tradition of Excellence since 1976 2010 Early Bird Special: Book your dream wedding now for 2010 or 2011 and we will waive the facility fee $ 1,000 for up to 20 persons $ 3,000 for up to 50 persons $ 5,000 for up to 100 persons $ 6,000 for up to 150 persons $ 8,000 for up to 250 persons A savings up to $ 8,000.00 Contract must be signed and received by March 31, 2010 along with $ 2,000.00 non refundable deposit.
Call for appointment: 707-876-9818 ask for Johannes
There is a place like no other in Northern California. It lies tucked away in a peaceful valley surrounded by gentle rolling hills and sparkling waters. It is a serene setting where sweet floral laced breezes gently blow, where the soothing of fountains will relax your mind, and where a majestic forest of trees offer complete privacy from the rest of the world. There is a place embodying the timeless charm of a bygone era when romance, joy, and beauty were what really mattered. Only here will you find friendly, smiling faces, where exceptional service is not just expected but assured by offering perfection only attainable through experience. There is a place where taste truly matters, Where culinary artists take pride in serving only the finest organic flavors and freshest delicacies, There is a place where love and excitement fill the air, where all of your worries can wait until another day!
There is a place..... There is the Sonoma Coast Villa & Spa!
Sonoma Coast Villa & Spa is Northern California's premier private event facility created in 1976. The Villa offers the ultimate in amenities to accommodate a wide range of events including weddings, receptions as well as banquets, proms, anniversaries, birthdays, bar mitzvahs, concerts, quinceneras, dinner dances, garden tours, high teas, meetings, corporate retreats, team buildings and many other special events. The Estate consists currently of 18 beautifully appointed Suites and Villas, full Spa facility, on-site restaurant, nine hole putting green, outdoor pool and indoor jacuzzi on 60 acres. Lavishly landscaped grounds, organic vegetable gardens and our own vineyard will be the latest addition and can accommodate guests ranging from 10-500. The Villa offers a choice of venues ranging from the formal elegance of the Courtyard Terrace to the relaxing atmosphere of the Carriage House, Dining Room, or Boardroom. Wedding & Reception Package Includes:
Package Pricing for 2010 is 95.00 per person until 10:00 am to 3:00 pm and $ 110.00 per person 3:00 pm to 11:00 pm ++
Comments fromBrides and Grooms: Johannes & Ingrid! Thank you so much for making our daughters wedding a dream - come true. Everthing was perfect. Mr. & Mrs. Davidson. Dear Johannes and Ingrid! Please accept this small token of our appreciation for our magical 25th anniversary celebration. The party exceeded our expectations. Thank you so much for making the weekend memorable. We look forward to spending more special ocasions at Sonoma Coast Villa. Most sincerely Ester & Scott Johannes & Ingrid, Joy and I were so glad to have found you. Our wedding has been very special for everyone, and we appreciate your hosting it at your beautiful villa. Thank you (Joy and David) Thank you for making our wedding perfect, the food the rooms, the atmosphere was warm and welcoming and we will never forget it! (Sean & Maryann Smith) Thank you for the wonderful hospitality for our son's wedding (Dave & Sue) What a beautiful place to hold our wedding celebration, we had a wonderful time with our friends and family, loved the gorgeous grounds and the lovely room. Thank you for making our wedding day extra special.( Mr. & Mrs. John Storm) 
Seeing really is believing. We'd like to invite you come out and tour the Villa. Come see why the North Bay Bohemian named the Sonoma Coast Villa & Spa 'Best Weekend Getaway 2008'. Hors D 'Oeuvres Menu Sonoma Sweet Onion Mini Quiche Bodega Bay Garlic Shrimp Tender Chicken Breast wrapped in Organic Vegetables Smoked Salmon Canapes on Rye Bread Vegetable Crudit?s Spanacopia Walnut Bruschetta Melon with Parma Ham
Specialty Enhancement Options Available, Please Inquire for Current Pricing
Gourmet Hand Rolled Sushi Bar White or Dark Chocolate Fountain Ice Chilled Oyster Bar or Seafood Display Caviar and Frozen Vodka Station Smoothie Bar Espresso & Cappuccino Cart Ice Carvings & Ice Bars Cigars & Cognacs or Single Malts Corner Martin Luge's Custom Logo Bottled Water, Wine or Champagne
Buffet Menus Sonoma Coast Wine Country Buffet All Buffets include: Oven Baked Breads Butter, Olive Oil and Balsamic Vinegar Beverage Station with Freshly Brewed Coffee, Decaffeinated Coffee and Selection of Teas Salads (select two) Organic Spinach Salad with Walnuts and Blueberries Mixed Garden Greens with Raspberry Vinaigrette Dressing Italian Tomato Salad with Fresh Mozzarella Cheese and Basil Homemade Pasta Salad with Swiss Chard Pasta (select one) Four Cheese Ravioli with Spinach Seafood Tortellini with Baby Vegetables Homemade Penne Pasta with Classic Marinara Sauce Entrees (select two) Grilled Chicken Breast with Lemon Grass Petaluma Tender Duck Breast with Orange Sauce New York Steak with Rosemary Pork Tenderloin with Mustard Sauce Rib Eye Steak with Tarragon and Salsa Sonoma Organic Rack of Lamb with Mint Sauce Fresh Wild Salmon with Ginger Bodega Bay Fresh Halibut with Mango Salsa Vegetables & Starches (Select three) Marbled Mashed Potatoes Saffron Risotto Blue Potatoes Roasted in Organic Oils & Herbs Organic Roasted Baby Vegetables Sweet Roasted Mini Peppers Marinated Portabella Mushrooms Tender Asparagus with Fresh Herbs French Fingerling Potatoes with Fresh Parsley
Served Menus First Course Salad (select one) Lobster Salad with Organic Greens Bodega Bay Ceviche Field Salad with Citrus Vinaigrette Winemaker's Salad
Entree Choices (select two) Grilled Fillet Mignon with Rosemary Rib Eye Steak with Tarragon Veal T-bone Steak with Golden Oregano Marinated Chicken Breast with Red Ginseng Local Salmon Fillet with Ginger Fresh Halibut with Lemon Grass Tomales Bay Garlic Shrimp Sea Scallops in Chardonnay Sauce Sonoma Organic Rack Of Lamb with Mint Sauce Petaluma Duck Breast with Orange Sauce
Above listed prices do not include 20% service charge and current local sales tax. Prices, brands. And menus subject to change without notice.
Sonoma Coast Villa & Spa Beverage Selection Hosted Bar Options In this event you are charged for your guests actual consumption. A predetermined dollar limit is set prior to then function bar total reaches this amount. The designated representative may choose to extend the hosted bar or convert to a cash bar. If an extension is required, additional payment will be required at that point. Any remaining funds from a hosted bar will be returned to the host. Hosted bars are available as non-alcoholic, beer & wine , or fully hosted.
Fully Hosted Bar Option Per Hour Per Person First Hour: $ 12.00 per person Second Hour: $ 11.00 per person Third hour: $ 10.00 per person Fourth hour: $ 9.00 per person
Bars are supplied with the Following Brands Johnnie Walker Red, Chivas, Tanqueray , Bombay Sapphire, Grey Goose, Kettle One, Jack Daniels, Jose Cuervo Especial, Canadian Club, Black Velvet, Captain Morgan, Bacardi, Baileys, Grand Marnier, Courvoisier, Crown Royal, Amaretto, Jager Meister, Sonoma Pinot Noir. Pinot Noir, Sauvignon Blanc and Chardonnay, Sierra Nevada , Corona, Heineken, and Soft Drinks
Pre-Ceremony Beverages: Bottled Waters $ 2.50 per Bottle Iced Tea $ 15.00 per Gallon Homemade Lemonade $ 15.00 per Gallon Sangria $ 24.00 per Gallon
Cash Bar Prices: Cocktails - $ 7- $ 10 per drink Wines- $ 7- $ 9 per drink Imported & Domestic Beers- $ 3- $ 5 per bottle Non- Alcoholic Beverages $ 4 - $ 5 per drinks Corkage fee for Wine & Champagne $ 20.00 per bottle Special Wines or Champagne can be ordered from our Wine List
Champagne (Per Bottle) Roederer Estate $ 55.00 Piper Sonoma $ 50.00 Domaine Chandon $ 45.00 J $ 65.00 Iron Horse Wedding Cuvee $ 60.00 Moet Chandon Brut $ 90.00 Veuve Cliquot Brut $ 85.00 Dom Perignon $ 280.00 Louis Roederer Cristal $ 400.00
White Wines (Per Bottle) Kenwood Sauvignon Blanc $ 29.00 Robeledo Sauvignon Blanc $ 32.00 Chateau St. Jean Chardonnay $ 30.00 Black Mountain Chardonnay $ 27.50 BV Coastal Chardonnay $ 29.00 
Red Wines (Per Bottle) Blackstone Merlot $ 35.00 Beringer Pinot Noir $ 35.00 Fetzer Merlot $ 32.00 Ravenswood Cabernet $ 38,00 Black Mountain Syrah $ 25.00
Other Beverages are available upon request Light & Non- Alcoholic Beverages Fruit Punches Margaritas Mimosas All alcohol beverages are subject to availability and current market prices. Sonoma Coast Villa & Spa reserves the right to close the bar at any time. We reserve the right to refuse service to anyone who may be, in the Sonoma Coast Villa & Spa view, intoxicated or under the legal drinking age. The bar will be closed 30 minutes prior to the end of the event. All food, beverages and alcohol must be provided by the Sonoma Coast Villa & Spa. Please note all alcohol beverages and food service are regulated by the State of California. As licensee, SCV is responsible for the administration and therefore, no food, liquor, beer , wine or beverages may be brought onto Estate's premises from outside sources. Should you choose to provide your own wine/champagne for your event, there will be a $20.00 per bottle corkage fee . Service charge and appropriate sales tax are also applied to this fee.
Wedding Coordination Sonoma Coast Villa requires a wedding coordinator for parties over 50 to ensure the success of your event. We can refer you to an approved professional coordinator or work with one you select. Wedding coordinators can assist you with helpful information about wedding colors, moods, styles, or themes. They can recommend wedding vendors and can assist you with questions that may arise regarding your floral arrangement, food & beverage selections, and the music for your wedding ceremony. They will also assist you with favors, table upgrades, and other wedding related items. Your coordinator will act as the official liasion between the wedding party and Sonoma Coast Villa & Spa. Specific Coordinator Duties Include:
Above listed prices do not include 20% services charge and current sales tax, prices and brands. Menus subject to change without notice
Guest Rooms: December -April 5 Country Rooms are available for the wedding party at a special rate of $ 155.00 per night Queen size bed, fireplace, private patio, jetted tub or Italian marble shower for two 3 Junior Suites are available at $ 175.00 per night King size bed, fireplace, extra seating area, Italian marble shower, 9 Villas are available for $ 245.00 per night King size bed, fire place, large jetted tub, private courtyard with fountain, or private deck, radiant floor heating 1 Honeymoon Suite is available for $ 285.00 per night, king size bed, extra seating area, large fire place, private patio, Italian marble shower for two Guest Room: May- November 5 Country Rooms $ 225.00 per night 3 Junior Suites $ 245.00 per night 1 Honeymoon Suite $ 325.00 per night 9 Deluxe Villas $ 285.00 per night All rooms are single or double occupancy, extra person is $ 50.00 per day. Two nights required on weekends. Room tax and Resort fee are excluded. Non registered guests are not allowed in guest rooms. Courtyard Spa Discover the Courtyard spa at the Sonoma Coast Villa in beautiful Bodega, with this idyllic Tuscan -inspired villa, valley types often flock to find peace and rejuvenation. Choose to indulge yourself in a place where time stands still. Soothe repetitive movement injuries through personal stretching and full body massages enhanced by special stress-reducing aromatherapy oils. Enjoy a signature salt scrub body polish. You will arrive knowing that the Courtyard Spa is a private enclave of delicious well-being and you will leave feeling subtly sensuous. At the Sonoma Coast Villa & Spa, the staff flawlessly customizes the relationship with each client and treats you as the special person you are. Wedding Facility Charges Pricing for 2010/2011 $ 1,000.00 for up to 20 persons $ 3,000.00 for up to 50 persons $ 5,000.00 for up to 100 persons $ 6,000.00 for up to 150 persons $ 8,000.00 over 150 persons Wedding Ceremony Packages are available on request Specialty Ceremony Enhancement Option Available Please Inquire for Current Pricing Dove Release Butterfly Release Romantic horse drawn carriage ceremony entrance & exit Harpist, String quartet Tray passed hors d' oeuvres and /or Bar & beverage service Sonoma Coast Villa & Spa Contract Guest Count Guarantee & Room Capacity The number of guest attending must be confirmed 14 days prior to the event. This number will be be a guarantee that may not be reduced after that day. In the event that your count does not meet the minimum guarantee, you will be charged for the minimum required. The Carriage House can accommodate 80 guest, The Boardroom 30 guests, The Dining Room 90 guests, The Courtyard Terrace 250 guests. Food & Beverage Service Please note all alcoholic beverages and food services are regulated by the State of California. As licensee, Sonoma Coast Villa is responsible for the administration of these regulations and therefore , no food, liquor, beer, wine or beverages may be brought into the Villa's premises from outside sources. The only exception is the wedding cake, which is to be provided by a professional bakery which has a health department approved kitchen. All charges for cake cutting of and /or service of your wedding cake are included. All floral cake decorations must be arranged by your bakery or floral designer. The Sonoma Coast Villa will prepare adequate food to serve your guests. Excess food will not be allowed to go home with the client or guests. Should you choose a served meal with more than one entree selection you will need to list your choices on your response card and call in the count for each item 14 days prior to your event. All uncorked bottles and /or alcoholic beverages will not be allowed to leave the Sonoma Coast Villa & Spa premises. All alcoholic beverages are subject to availability and current market prices. Sonoma Coast Villa & Spa reserves the right to close the bar at anytime, and /or refuse service to anyone who may be, in the Bartenders view, intoxicated, unruly, or under 21 years of age. The bar will be closed 30 minutes prior to the end of the event . Health Department regulations prohibits pets in all food service and public areas with the exception of service animals. Noise Restrictions & Curfew The Sonoma Coast Villa & Spa has no noise restrictions on inside events, however, all events must end by 12:00 am. D J's and Bands will be asked after 10:00 pm to control their decibel to a maximum of 80 decibel and bass must be turned down as low as possible. All amplified music must stop 15 minutes prior to the end of the event. All vendors must vacate the property no later than 1 hour after the conclusion of the event. All guests must vacate the property no later than 30 minutes after the conclusion of the event.
Damages & Liability Sonoma Coast Villa & Spa is not responsible for any damage or loss to any merchandise, articles or valuables belonging to the host or their guests located on the Estate during or subsequent to any function. The client agrees to be responsible for any damages incurred to the Sonoma Coast Villa & Spa premises, and or property by the host , his guests, independent contractors or other agents that are in the client's control. Additional charges will be billed in case of any loss or damage caused to the bridal suites, reception room, ceremony areas and any other Sonoma Coast Villa property, and charged to the credit card on file. Due to a lack of storage space, all personal effects, floral arrangements , cake stands and all other event decoration must be removed from the premises immediately following your event. Sonoma Coast Villa & Spa will not be held responsible for items left on the premises once the event has ended. All unclaimed items will be discarded or donated to a local charitable organization. Sonoma Coast Villa & Spa cannot be held responsible for damage to, or loss of, any articles left at the Sonoma Coast Villa prior to or following your event. Security arrangement should be made for all merchandise or articles set up prior to the planned event or left unattended for anytime. Sonoma Coast Villa reserves the right to ask any guest who acts in a unruly manner or refuses to follow Sonoma Coast Villa policies to leave the premise. Pricing & Service Charges All food & beverage prices are subject to applicable sales tax and a 20% service charge. The 20 % service charge is subject to state sales tax (California Board of Equalization Regulations No 1603). All pricing is subject to change. Once you have booked an event , Sonoma Coast Villa & Spa will honor the menu and package prices at time of booking. Should you reschedule your date, you will be subject to pricing and policies in place at the time of rescheduling. Children ten years of age and younger will be billed at a reduced rate of $ 25.00 per child. Children eleven years old, or over are billed at regular pricing. Wedding vendors must be included in total guest count and will be billed at a reduced rate of $ 25.00 per person.
Privacy In order to ensure the privacy for the guest rooms, and reception locations at the Villa & Spa, we ask that you and your guests respect the privacy of others. Non-registered guests are restricted from spa, pool, putting green and guest rooms. Payments A $ 2,000 reservation fee is required to reserve the event. This fee in non-refundable. A quarter (25 %) of your balance is due nine months prior to your event, another (25 %) of your balance is due six months prior to your event and final count and (50 %) payment is due 10 days before your event. All payments may be made by cash, check, or credit card. We accept Visa, Master Card and American Express. If full payment is not received within the 10 days of the due date, the event will be canceled and made available for re-booking. Event Date Changes & Inclement Weather Sonoma Coast Villa & Spa requires a $ 2,000 non-refundable reservation fee to book the date. The $2,000 reservation fee may be transferred and applied to an other date, as long as notice of your date change occurs at least nine months prior to your scheduled event. In the event of inclement weather, Sonoma Coast Villa & Spa may decide to move your wedding ceremony to an alternate covered or indoor location to ensure guest comfort & safety. Event Cancellations All events canceled will result in the forfeiture of $ 2,000 reservation fee. Event cancellations made 9 months prior will receive 100% refund of all monies on account. Event cancellations made less than 9 months in advance will result in the forfeiture of all monies on account. Please note that unforeseen or unplanned events such as Acts of God, military deployments or family illness may make it necessary to cancel or postpone you wedding, resulting in the forfeiture of all monies on account. To eliminate having to worry about these situations we highly suggest that you contact Wedsafe at wedsafe.com or 877-723-3933 to fully discuss their affordable Wedding & Event Insurance policies. They will be able to explain costs, coverage, and policies in detail, A Wedsafe policy can help to offer protection and peace of mind in the event that unexpected situations arise during the planning of your event. Upgrading Table Linens, Chair Covers, Tableware, and Tent Decor Sonoma Coast Villa & Spa offers white or ivory linens, stemware, flatware, and white china for all event tables. Special colors, pattern, or designs may be arranged through our SCV preferred vendors. All upgraded table linens, chair covers, tableware, and tent decor must be arranged through one of our approved Event Designers. Sonoma Coast Villa & Spa will not permit affixing anything to the walls, floors, or ceiling, with nails, tacks, staples, carpet tape, or other materials.
Sonoma Coast Villa & Spa Preferred Vendor List The vendors on this list have been selected because of the professionalism, courtesy, and cooperation that they exhibit while working with our staff and our clients. The quality of their work is exceptional and the service and goods they provide are of the highest standard. We assure you that each of these vendors meets our strict quality and customer service guidelines and that by choosing vendors from this list you will be selecting the finest event professionals in Northern California. Bakeries Michelle Maries 707-575-1214 Bert's Dessert (chocolate fountain rental) 707-762?5695 Photography Paul Murphy 707-579-7907 KMR Photography 707-328-4905 Floral design Wisteria Florist 707-829-4905 Stems Floral design 707-829-7522 Transportation CPA Valet and Limo Service 707-382-0588 Pure Luxury Limo Service 800-626-5466 Carriage Occasions ( Horse Drawn Carriage or Classic 1973 Rolls Royce) 707-546-2568 Video Take 2 Video 707-893-9929 Custom Video 415-893-9929 David Ludwig 707-795-0388 Video Creation by Martha 707-575-4634 Music AMS Entertainment 707-823-7359 Ron Grandia (your Musical Host) 408-376-4001 North Bay Entertainment 707-224?0241 Cadence (Classical) 707-431-7552 Jeanette Isenberg (String) 707-765-2801 Ed Wetteland (Piano) 707-823-4523 Santa Rosa Symphony 707-546-8742 Vonnie Ponsford (Harpist) 707-544-0286 David Watson ( Jazz) 707-996-8179 Michale Bolivar (Jazz) 707-528-2342 A Swing Affair 707-528-2342 Swing Fever 415-459-2428 David Levin Entertainment 650-652-6500 Clergy Rev. Kevin Trippe 707-869-1967 Judy Smith 707-887-1800 Child Care Marin/Bay Area Child Care Maureen Keenan (Child Care Provider) 415-332-3684 Cell: 530-416-4618 Private Security Rodney Valrey 707-570-0737 Cell 707-799-6559 Cosmetic J S Makeup Artistry 707-836-1488 Manicures/ Pedicures Trend setters Salon 707-525-1909 Perfect Nails 834-8513 Super Gel Nails 707-824-9464 Hair Dressers Hair Encounters 707-523-0397 Hair Masters 707-829-2443 Looking Glass Salon 707-874-9414 Toppers 707-823-9414 Event Planning Quintana Events
510-367-3125 The undersigned client agrees to hold harmless Sonoma Coast Villa & Spa and any of its directors, employees or agents from any loss from which any damage or injury arises from the client's use of Sonoma Coast Villa & Spa facilities or services.
Signed:__________________________________________________Date:______________________________ Client
Signed:__________________________________________________Date:______________________________ Sonoma Coast Villa & Spa
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